We do not want any staff member working in CUH to take unnecessary risks with their health. An individual staff risk assessment should be completed by anyone who believes themselves to be in a risk group so that an appropriate work placement can be organised.

You should have a conversation with your line manager about your particular health circumstances and your role. You should ensure that you both understand the risk to your health and how any risk can be mitigated. It may be appropriate for you to agree to continue your current role in full, to reduce some types of activity, to work from home or for you to be re-deployed to a different role – which may include clinical and / or non-clinical duties in your own area or in another department.

In the event that none of these options are practical or reasonable in your particular circumstances you should go home on the grounds of medical exclusion.

Risk assessment
We have updated the individual staff risk assessment which includes advice for staff including Black, Asian and Minority Ethnic (BAME), pregnant and other at-risk staff groups. The updates include:

  • Trust response to latest clinical evidence and recommendations including for heightened risk factors including age, gender, and ethnicity
  • Reminder of guidance on social distancing as an important control measure
  • Latest definition on the high risk and higher risk health conditions
  • Change to stratifications for staff in the orange risk group
  • Introduction of an informed and structured local risk assessment
  • Clarity for managers to help action the necessary control measures

In the first instance we ask staff and their line manager to familiarise themselves with this tool. Once the assessment tool is completed, we ask that the employees HealthRoster record is updated to reflect this task has been completed by adding the date that the assessment took place and inputting the individual’s risk category only where ‘green’ is not the risk category. Instructions for how to do this is included as an appendix in the risk assessment tool. Do not input the risk category if it is green.

If your risk group colour change at any point, please arrange to speak to your Line Manager to discuss this further and agree which adjustments should be made to your working practices. This should occur without delay if you are in any group other than ‘green’.

The risk assessment provides detail and outcome on the risk of occupational exposure to coronavirus for staff. It is designed as guidance to help with joint decision making on reducing risk of exposure to coronavirus to as low as is reasonably practicable. Depending on your medical history and associated risk factors, you will be categorised into one of four groups: green, yellow, orange or red. The red group has the highest risk from exposure.

You do not need to complete version 6 if you have previously completed version 5. Version 6 is intended for new starters and those whose health or other risk factors have changed. We will continue to update the risk assessment as national guidance is updated.

Download the Individual staff risk assessment Version 6 (Word doc)

New and Expectant Mothers Risk Assessment

Download the New and Expectant Mothers Risk Assessment here (PDF version).

Download the New and Expectant Mothers Risk Assessment here (Word version).

Guidance for staff living in tier 4 areas – updated advice for clinically extremely vulnerable (CEV) staff
At the end of the national restrictions from 05 November–02 December 2020, the Government gave the following advice to people in the Clinically Extremely Vulnerable (CEV) group “If you cannot work from home, you can still go to work in all tiers.”

This remains the advice for people living in tiers 1, 2 or 3 but additional guidance has been issued this week for the newly introduced tier 4. It states that “This group of the most vulnerable is strongly advised to stay at home at all times, unless for exercise or medical appointments, and not to attend work, even if they are unable to work from home.” From 26 December 2020 most of the South East of England and East Anglia will be in tier 4.

We advise any staff member who is in the CEV and/or red risk group and lives in a tier 4 area to contact their manager to update their individual risk assessment and working arrangements accordingly. We apply this guidance to staff who have been officially notified that they are in the CEV group or have been assessed using the CUH risk assessment (Version 5 and 6) to be in the red risk group.

As was the case during the restrictions in November, there may be some people in this group who would prefer to remain working on site and feel comfortable to do so.

As long as the risk is not extremely high (as determined by risk assessment), individual members of staff who are currently in the ‘Red’ risk group are able to make a request to their line manager to continue working on site. Each case must be considered on its individual merit and provided that the risk is reduced to as low as reasonably practicable, this may be mutually agreed by the individual staff member and their line manager.

If staff in the CEV or ‘Red’ risk group wish to continue to attend the workplace it is essential that a further assessment of the risks takes place, acknowledging the updated government advice in the context of increasing Covid-19 infection rates. Subsequent discussion between the individual staff member and their line manager should take place agreeing what measures can be taken to minimise risk and that both are comfortable with the decision.

A form can be found here to complete in discussion between staff member requesting to remain in the workplace and their line manager, detailing risks, mitigation and agreed control measures to be implemented. A copy of the completed and signed form must be placed on the personal file of the individual staff member.

If when completing the form you require additional input from occupational health this can be requested via the referral form found in the appendices of version 6 of the individual staff health risk assessment

Please note that the request to remain in the workplace must be made by the employee and no pressure from managers or anyone else should be applied. This is in line with our Trust values and keeping staff safe and well. Advice and support at this difficult time remains available to both individual members of staff and line managers from the divisional heads of workforce and medical staffing.

Please ensure that the outcome of the risk assessment is recorded on HealthRoster with the corresponding date. All previous health risk assessment entries on HealthRoster will need to be closed to ensure accurate recording. Related homeworking status should also be updated. Guidance is available on the HealthRoster pages on Connect.