Last August we shared the staggering fact that CUH produces paper payslips that would reach 60 metres high each year – which equates to a pile of paper almost as tall as the Addenbrooke’s chimney. Each year!

We will be switching off paper payslips on 01 August 2022, making online payslips available via MyESR only.

We are asking all staff to please do your bit and help us make CUH a greener workplace and help improve the environment by switching off paper payslips today. Thank you to those of you who have already done this. Many of you are now logging on to MyESR, which is great, but we still have some way to go to prepare for this change. Please encourage others to go paperless too. Further information and links to helpful video guides are available below, which will talk you through this simple process.

Payslips and P60s can be viewed online via MyESR which you can access from the quick links on the home page of Connect, using the website https://my.esr.nhs.uk/ or via the MyESR app which you can download from your app store. Just click the ‘go paperless’ button on your MyESR dashboard to switch off paper payslips. You can also elect to receive an email when your online payslip is available – this is a few days before the paper slips are available.

We have created a ‘going paperless’ pack, which contains all the details you need to get you started. You can download the pack here: MyESR going paperless pack July 2022

ESR Hub

The ‘ESR Hub‘, contains useful ESR updates and information.

On the ESR Hub landing page users will find a ‘Login to ESR‘ button in the top right hand corner (see below). Watch this video to find out more about the ESR Hub!

MyESR – Employee Self Service (Limited Access)

Employee Self Service (Limited Access) allows CUH employees access to change their own personal data held in ESR (Electronic Staff Record).

Using a username and password to gain access, you have easy online access to:

  • View, print and save payslips, P60 and Total Reward Statement (including your Annual Pension statement)
  • Update your own details – address, bank account, contact phone numbers, emergency contacts
  • View your absence and employment history

Video guides

Watch our helpful videos which show you how to sign up, how to go paperless, how to download payslips and how to edit your personal details.

ESR also provides a series of short ‘how to’ videos, including how to view your Total Reward Statement. Click here to watch (must open using Google Chrome).

How to obtain login details for MyESR – first time access / forgotten username or password

Click this link – Forgotten | Request Username/Password | Unlock Account – and just enter your work email address and date of birth on the “Forgot Username” section on the page (you don’t need to enter username).

You will receive an email with your MyESR Username and a link to re-set your password. All CUH usernames start with 180.

A detailed user guide on how to get started on MyESR is available here:How to get started on MyESR Employee Self-Service – First time access [496.27KB]

Alternatively use the link below or on the CUH Portal (screen shot of button below) to navigate yourself to the ESR Self Service login page. There are user guides to help you with queries you may have.

https://my.esr.nhs.uk/

Obtain your login details by submitting a request on the log in page – please refer to How to get started on MyESR Employee Self-Service – First time access [496.27KB]

Smartcard access to ESR is only for Professional Users e.g. Payroll, HR, Recruitment. If you have a smartcard for EPIC access this will not work for ESR access – you need to log in using username and password

You can access the dashboard from a home PC/laptop/mobile device with internet access or via the app. Download the MyESR app via your mobile device provider’s App Store to access all information wherever you are!

Exceptions

Please refer to the Electronic payslips exception procedure (on Merlin) for eligibility criteria. If upon discussion and agreement from your line manager you feel you meet these criteria, please complete the Electronic payslips exception form (on Merlin) and return this to cuh.myesr@nhs.net.

Important information:

Please note that CUH uses DOT for training therefore all information on training compliance should be viewed via DOT, and the information on MyESR disregarded.

Please note that whilst absence data is available to view in ESS (LA), it is not managed in ESR. Absences, including annual leave, are recorded and managed in the HealthRoster system. Each month a sickness absence data feed is taken from HealthRoster and transferred into ESR for payroll and monitoring purposes, which is why the data is there in ESR for you to view it.

Please log onto HealthRoster/MAPS to view your annual leave entitlement and to book leave.

For general enquiries please email myesr@addenbrookes.nhs.uk